Filter Responses

About Filtering Responses

Sometimes, you need to find a particular response or a subset of responses in order to send reminders or view your scheduled invites. For example, you might want to look into the Sales department data or send a reminder to those who have not answered your survey yet. No matter how specific your needs are, you can filter your response list.

Filter Responses

To filter responses, you have to:

  1. Go to your survey and select responses on the side menu. If the menu is closed, click on the menu icon () to open it first.
  2. Click on the filter button and the filter responses side menu will open.
  3. You have the following options to filter responses, and you can add as many filters as necessary to drill down through your responses:
    • Search by respondent name or email address: Type an email address or a name in the search field.
    • Invitation status: Filter by scheduled invitations or invitations whose delivery failed.
    • Response status: Filter by the response status.
    • Time period for latest updates: Filter by the time period based on the latest updates of the response.
    • Background variables: Filter by the survey background variables you've created.

      You cannot filter using Selection List or Date background variables.

    • Categories: Filter by the categories you've created.
  4. Once you're done adding all filters, click the apply button to filter the response list and close the edit response side menu.

Filtering Anonymous Surveys

Even though your survey is anonymous you will still be able to filter your responses, however, to protect anonymity there are some restrictions. Before we get into those, it is important to know that the variables you can filter responses by fall into three different categories:

  Personal Sensitive Other

Respondent name or email

yes.png    
Invitation status     yes.png
Response status   yes.png  
Time period for latest updates   yes.png  
Background variables yes.png    
Categories yes.png yes.png  

Filtering responses by personal, sensitive, and other variables, or a combination of these, could potentially compromise respondent anonymity. To protect anonymity, Enalyzer takes certain measures depending on your filter selections. These measures impact what respondent information you see, as well as which actions you can take to manage your responses. They are detailed in the table below:

    List with names Consolidated list Actions (Delete/Remind/Invite/Reset) Print*
Filters Number of respondents        
Unfiltered Less than 6 yes.png   yes.png yes.png
More than 6 yes.png   yes.png yes.png
Personal or Personal & Other Less than 6 yes.png   yes.png  
More than 6 yes.png   yes.png yes.png
Sensitive or Sensitive & Other Less than 6   yes.png yes.png yes.png
More than 6   yes.png yes.png yes.png
Other Less than 6 yes.png   yes.png  
More than 6 yes.png   yes.png yes.png
Personal, Sensitive, and/or Other Less than 6        
More than 6   yes.png yes.png yes.png

* Responses are printed in random order to protect anonymity

Categories fall under both personal and sensitive because these are defined by you and they can therefore contain a mixture of personal and sensitive variables.

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