Share Survey: Digital Post

Organizations

About Digital Post

Danish citizens receive their post from public Danish authorities digitally. Both the mailbox and the messages are called Digital Post and ensure secure digital communication between the citizens and public authorities. This means that your Digital Post can never be read by anyone else than you and the relevant authority. Safety is important because sensitive personal data is often exchanged.

With Digital Post, Danish citizens can:

  • Read post from public authorities
  • Send post to public authorities
  • Answer post from public authorities
  • Forward post from public authorities

Organization admins can integrate the organization with Digital Post and give organization members access to share surveys via Digital Post.

Share Surveys via Digital Post

Before you get started, we recommend that you:

  1. Creating the invitation message
  2. Create the respondent list (CSV file). This will make sharing your survey go by smoother and faster.
  3. Set the survey's anonymity.

To send survey invitations via Digital Post, all you have to do is:

  1. Go to your survey, and select share in the side menu.
  2. Click on the Digital Post option.
  3. Choose how to invite your respondents. You can choose between manually, copy/paste, or upload.
    • This option is optimal if you're sending to just one person. All you have to do is:
      1. Select manually.
      2. Fill out the respondent information.

      The CPR variable is the only mandatory field.

    • Copy/paste your respondent information from a CSV file directly into Enalyzer. All you have to do is:
      1. Select copy/paste.
      2. A box will appear below. Copy the information from the CSV file and paste it into the box.

      You can only copy/paste the system variables: first name, last name, cpr, and language. If you want to import data to background variables you have created yourself or if you're going to import any variables, choose the upload option.

    • This option is perfect if you're working with many respondents and background variables. Furthermore, this is the only option that allows you to import variables. For more details on creating a CSV file, click here.
      To upload your CSV file, all you have to do is:
      1. Select upload.
      2. Click on upload your CSV file.
      3. Find your CSV file and click upload.
      4. Map the fields by linking the fields from your CSV file on the left to your survey variables on the right.

        If there is a field that you don't want to upload or import, you can skip it.

        To import a variable select new: background variable. This will import the CSV field as a text background variable.

      5. When you're done mapping, click save to return to the survey invitation preview.
      6. You can always click on edit mappings to make any changes.
  4. Select the message you're going to send. If you want to make any edits to the message, click edit and follow the on-screen instructions.
  5. Edit the sender's information, if relevant.
  6. You can preview your email survey invitation on the right-side panel. If all looks as it should, click next.
  7. Under schedule your invitation, choose when to send your invitation. You can select between send now and schedule for later.
      1. Select send now to send the survey invitations immediately.
      2. Click send now.
      1. Select schedule for later to send the survey invitations at a later time.
      2. Select the date and time you'd like your invitations to be sent.
      3. Click schedule now.
  8. You will now be able to see an overview of your respondents.

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